Quebec Law 25 regulates how companies operating in Quebec manage people's data. Read here on the law's key requirements and how to comply.
What is HR compliance?
HR legal compliance is the process of ensuring that a company adheres to all applicable laws and regulations related to human resources (HR) management. This includes security compliance requirements, employment laws, labor standards, workplace safety rules, anti-discrimination policies, recordkeeping requirements, and other relevant regulations. HR legal compliance also involves developing internal policies and procedures that are consistent with external regulations. This helps companies protect their employees, avoid legal issues, and remain compliant with all applicable laws and standards. It involves researching, understanding, and following applicable federal, state, and local laws related to hiring, wages/compensation, benefits, working hours/schedules/conditions, leaves of absence/vacations/holidays/sick days, safety in the workplace (OSHA), discrimination & harassment prevention training (EEOC), termination procedures (WARN Act) etc. HR compliance also includes staying current with changes in legislation as well as developing internal policies that are compliant with these laws.
What is an HR compliance checklist?
An HR compliance checklist is a document that helps employers ensure their organization complies with all relevant labor laws and regulations. It typically includes items, such as conducting background checks on new hires, onboarding and offboarding best practices, ensuring all relevant policies and procedures are in place, ensuring workplace safety standards are met, and providing discrimination training.
HR compliance checklists include:
- Ensure that all employees are familiar with relevant labor laws and regulations.
- Make sure employee handbooks are up-to-date, accurate, and compliant with applicable laws and regulations.
- Ensure that all job postings comply with equal opportunity employment laws.
- Maintain records of employee hours worked, wages paid, payroll taxes withheld, bonuses earned and vacation/sick leave taken in compliance with state and federal requirements .
- Develop an anti-discrimination policy to ensure a safe working environment for all employees.
- Monitor workplace safety to ensure compliance with OSHA standards.
- Train managers on legal issues such as interviewing, hiring, disciplining, and firing employees in accordance with the law.
- Make sure all employee benefits, such as health insurance and retirement plans, comply with applicable laws.
- Develop a system for periodic reviews of HR policies to ensure compliance with legal and security requirements.
What is a compliance risk assessment?
A compliance risk assessment is an evaluation of the potential risks associated with non-compliance to laws, regulations, and industry standards. It may involve identifying areas where a company’s operations are most vulnerable to non-compliance, assessing the likelihood that such violations would occur, and determining the severity of any potential penalties or other consequences if they did. The goal is to create a plan for reducing these risks through improved policies and procedures.
What is HR compliance training?
HR compliance training is a type of training that educates employees on the laws and regulations applicable to their job roles, as well as any company policies and procedures, such as the relevant security policies and procedures. It covers topics such as discrimination, information security, safety, privacy, labor laws, and more. The goal of HR compliance training is to ensure that all employees are aware of their rights and responsibilities in the workplace so they can act accordingly.